Privacy Policy

Summary of the Privacy Policy for Christchurch Writers Guild

We take your privacy seriously and will use your personal information only to improve your experience for your visit or to interact with you in the ways you request. We will never sell or trade your information. Information is shared with third parties only to further its intended use or for administering this site.

You have the right to block, access, update, or delete your information at any time.

Full Privacy Policy of Christchurch Writers Guild

This Policy is meant to inform those who are concerned with how their Personally Identifiable Information (PII) is being used online. PII is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context.

This Policy explains when and why we collect personal information about people who visit our website, how we use that information, and what we do with it. We may change this Policy from time to time, so check this page occasionally to ensure you’re comfortable with any changes.

By using our website, you’re agreeing to be bound by this Policy.

About us:

The Christchurch Writers Guild Incorporated (CWG) are a local group of writers, living in Christchurch, New Zealand. As an Incorporated Society, we are run by a Committee, which may consist of 3 – 7 Officers.

How Do We Use Your Information?

Most of our site’s features don’t require you to share PII, allowing you to visit our site without telling us who you are. However, some features won’t work properly if you choose to withhold your PII.

The features that require you to share PII include:

  • leaving a comment or filling out a form;
  • subscribing to a newsletter;
  • and officially becoming a member of the Guild.

What Type of Information is Collected By Us?

PII collected might include your name, address, email address, website, IP address, and information regarding your request (such as your newsletter subscription and occupation, as pertaining to the writing industry). In addition, we use Google Analytics, which attempts to collect non-personal information, such as browser type (Firefox, Chrome, etc.), browser version, and pages viewed.

On this site, and as a member of the CWG, you will not be asked any information regarding credit/debit card details.

If you wish to have your profile listed on our page, (ie: as one of “our authors”) then you are in complete control of the information you provide, and it may only be posted with your permission. These may be edited or removed at any time by request.

If you contribute a blog post or undertake a guest interview, these may be removed or edited at the discretion of the webmaster.

Update: The CWG Committee manage access to the CWG Google drive where Critique Group work is shared between Critique Group members. Work shared on this drive will not be read by or shared with any person or organization outside of the Critique Group without the express permission of the author, or in any way that compromises the privacy of other members of the group. If you wish to join a critique group, please send us an email detailing your interest, genre and other relevant details, and we will pass it onto one of our active groups for consideration.

Who has Access to this Information?

Only administrator-level associates of the CWG have access to your information on our server. We will not sell, trade, or rent your information to third parties, and we will not share your information with third parties for marketing purposes.

We may pass your information to our third party service providers for the purposes of completing tasks and providing requested services to you on our behalf (for example, using an email list distribution service, such as MailChimp, to distribute newsletters and meeting reminders). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service. We won’t release your information to any other third parties unless we are required to do so by law.
You can view MailChimp’s Privacy Policy here.

As an Incorporated Society, under the Incorporated Societies Act 1908, we may be required to disclose the names and addresses of our members to the Register of Incorporated Societies.

What are your Choices?

You have a choice about whether you wish to share information with us or to receive information from us. If you decide not to share some PII with us, we may not be able to provide you some of the features and functionality of the site.

However, we will not contact you for marketing purposes unless you’ve given your prior consent. We use double-opt-in for our newsletter subscribers, and we encourage those who change their mind about their interest in our marketing messages to unsubscribe by offering explicit invitations/reminders and instructions.

You can change your subscription preferences for either informative and/or marketing purposes at any time by clicking the links at the bottom of every message to subscribers or via our contact form requesting to have your information removed from our records.

How can you Access, Edit or Delete Your Information?

You can update your preferences for newsletter and blog post subscriptions at any time by clicking the links at the bottom of every message to subscribers.

To access, change, or delete your information gathered from other processes, please contact us at our contact form.

What Security Measures are In Place?

We contract with a company that takes data security very seriously, and will take appropriate and reasonable technical and organizational measures to protect Personal Information from loss, misuse, unauthorized access, disclosure, alteration, and destruction, taking into account the risks involved in the processing and the nature of the Personal Information

At this stage, we do not employ an SSL or HTTPS certificate on our website, as it is not cost effective to do so.

What About the Use of Cookies?

Like many other websites, we use cookies—small pieces of information sent to your computer to allow our website to recognize you when you visit. They do not identify you as an individual, but help us improve our website and deliver a more personalized experience.

For a few examples, while on our site, cookies may be used to:

  • identify any new comments on a post since the last time you visited that page
  • pre-fill in your information in a comment form if you’ve left a comment before

Use of this site without blocking software or settings means you agree to allow cookies to be placed on your computer. We don’t have access to your computer through our use of cookies or to cookie data stored on your computer beyond what you choose to share with Google Analytics on our behalf.

It’s possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies, search for information on cookies and the name of your browser in a general web search (such as with Google) or check your browser’s Help section. Turning cookies off may result in a loss of some features when using our website.

If you don’t want your data collected with Google Analytics, you can install a browser add-on for Chrome. If you use a different browser, check with your browser manufacturer to determine if an add-on will work with your browser version or if settings can be changed.

What About Links to Other Websites?

Our website contains many links to sites run by other organizations. This Policy applies only to our website, so we encourage you to read the privacy statements on the other websites you visit.

We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website. Nonetheless, we want to protect the integrity of our site and the safety of our visitors, so we welcome any feedback about links to questionable sites.

In addition, if you visited our website through a link from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

What Else Should You Know?

We do not promote the information, products, or services of this site to children under the age of 16. Visitors under the age of 16 should get their parent/guardian’s permission before sharing PII with us.

Information shared with us will be transferred to the United States then to New Zealand, no matter the originating country. Our host provider is located in the United States, whereas the CWG are based in New Zealand. This Policy applies to all visitors, regardless of home country.

Any questions regarding this Policy or our privacy practices can be referred through our Contact Form.